Practical Student Matters

Keeping informed

You MUST check your university e-mail account regularly.
Please also check the Departmental notice boards regularly

Location & People
Most of the Department of Theology and Religion is housed on the third floor of Amory Building, in ‘A Block’ (i.e., at the West end, to the left as you come in through the Amory main entrance). 

The Department Administrator, Susan Margetts is based on the Theology and Religion corridor in room 342 (from September 2016) and can be contacted through the Amory Hub:, or 01392 724241. 

The Departmental Administrator carries out much of the day-to-day administration for the Department. Susan Margetts will be able to answer many of your questions, but you could also consult the notice boards, this Handbook, your student reps, or other written sources of information.

Every member of staff has regular weekly ‘office hours’, advertised on their door, when she or he is normally available to see students.  You should not necessarily expect members of staff to be available to see you outside these hours.  For business that can’t wait until these office hours either make an appointment by email or via the Departmental Administrator or knock on the appropriate door.

The names and contact details for Theology and Religion staff can be found here

Personal Tutors

Within the Department all students on the BA in Theology are allocated a personal tutor by the Head of Department:
• We expect all students to see their personal tutor at least once a term to attend a progress interview.
• Students may see their tutor during her/his office hours, or arrange an appointment, as the need arises, and tutors may ask to see a particular tutee.  If there is a problem, do seek help. Do consult the College Handbook for guidance on matters such as mitigation (6.10).
• Your personal tutor will not reveal your personal affairs to anyone, whether parents or University authorities, without your permission – beyond a very general report to the Departmental Meeting.  He or she will respect your confidences, and will provide a sympathetic hearing and attempt to offer appropriate advice – even if this is merely guiding you to someone better qualified to help. 
• If you find that you have a problem with your personal tutor and would like to change, you should consult the Head of Department.  If your tutor is the Head of Department, approach one of your module tutors.
• Students on the part-time BTh programme are encouraged to speak to their module teacher about issues to do with the content of the course, and any other issues can be raised with the Departmental Administrator, Stuart Redhead, in the first instance.
• MA students are also encouraged to keep in contact with module teachers regarding module content and may contact their programme director or the Department Administrator for other matters.

Access to Module Teachers and Personal Tutors

Module teachers (i.e. teachers who deliver modules) make themselves available to students for discussion of any difficulties which may arise and, if necessary, for the provision of assistance in advance of essay writing.  If you are unsure about anything, or find that you are experiencing problems with the work, please do not hesitate to ask to see the teacher concerned.
Whilst your personal tutor does not deal with detailed academic matters concerning individual modules (except of course her/his own), s/he is able to help with general advice and encouragement on academic matters.  You will in any case discuss and agree a progress report with your personal tutor at the end of each term, including an assessment of the punctuality and quality of your written work, and the level of marks achieved.  This meeting is also an opportunity to discuss your progress with ‘personal development planning’. (See the College Student Handbook, 7.2.)
Please arrive punctually for appointments that you have with members of staff, and have the courtesy to inform them if you are unable to come.

Student Representation

The Subject Chair

A student of the Department of Theology is elected annually by the Student-Staff Liaison Committee to act as the Subject Chair.  S/he represents the Department’s students at Guild meetings and at various meetings within the Department and wider School, makes sure that students know about relevant Departmental and School issues, and reports back to the Guild on matters that arise.  S/he can also act as a point of contact between students and staff.  Details of how to contact the Guild Representative are available from the Departmental Noticeboard.

Departmental Student-Staff Liaison Committee

Official student communication with the Department takes place through the Student-Staff Liaison Committee (SSLC).
The committee currently comprises all members of the academic staff of the Department, two representatives for each Stage in the undergraduate programmes, one representative each for postgraduate taught and postgraduate research, and the subject chair.
Election of student representatives normally takes place at the beginning of each academic year, according to Guild guidelines, and the committee meets at least once a term. 

• monitoring the teaching and learning process in the Department, and considering plans for new modules or proposed changes in the Department’s degree programmes
• discussing any problems with the operation of the programme, and suggestions for improving its operation and student-staff relations. 

Minutes of each meeting go to the Departmental meeting and the Associate Dean of Education for the College of Humanities, and a copy is posted on the Theology and Religion Department Noticeboard. 

The Subject Chair attends the non-reserved part of the Departmental meeting and the College Education Committee.
If you have a suggestion, observation or complaint on any aspect of the Department to put before SSLC, give it to one of your student representatives to put on the agenda.  The student members of the committee are listed on the Department Noticeboard and messages can be left there for your representatives.