Mitigation

If you believe that your performance in any assessment task has been affected by personal circumstances (e.g. medical condition, family crisis, bereavement) then you are able to submit an application for mitigation.

The College conforms with the University TQA policy regarding mitigation and this can be found in Chapter 10 of the policy. Please ensure that you have read these procedures in full before making an application for mitigation.

Please also refer to the Frequently Asked Questions section which may answer any queries you have regarding mitigation.

Applications for mitigation

Background

Applications for mitigation fall into three categories:

  1. Applications for deferral;
  2. Applications for waiving the penalty for late submission of coursework;
  3. Applications for consideration of circumstances impacting on performance (mitigation under this category should only be made where a deferral or extension is not appropriate).

We would like to draw your attention to the following salient points regarding mitigation:

  • Applications for mitigation should be made at the point of assessment, and before any indicative marks or feedback have been received;
  • It is therefore important that applications should be made on submission of the assessment or exam, or as soon as possible afterwards (normally within 1 working day);
  • Retrospective applications will only be considered in exceptional circumstances where there are compelling reasons for why the application was not made at the time;
  • You must apply for mitigation to the appropriate College responsible for the affected module. If you believe your performance has been affected in modules from more than one College, then you must apply separately to each College.
  • Using the application form, you must be explicit in detailing:
    • The circumstances which have affected you;
    • Which assessments or modules have been affected;
    • How these circumstances affected your performance;
    • Evidence to support the application.

You can make applications for mitigation in relation to either a piece of coursework, an exam or for the whole module.  Which elements of the module the mitigation relates to should be made explicit in the application.

Applications will be considered by the Mitigation Committee, alongside any evidence supplied and any relevant information about performance in other assessments.

You should note that mitigation is unlikely to result in the alteration of final classification in all but exceptional cases.

Before applying for mitigation, you should be aware that you are expected to be able to arrange your work schedule to meet any competing deadlines. The deadlines that are set for work, do make allowances for minor illnesses or other minor difficulties that you may experience in completing set work or sitting examinations. As such, these will not be considered sufficient grounds to be considered by the Mitigation Committee.

How to apply for mitigation

To apply for mitigation, students must fill in a Mitigation Form 2016/17 and email it to emps-mitigation@exeter.ac.uk. Supporting documentary evidence is required (e.g. medical certification), and these requirements are detailed on the form. Applications for mitigation are considered by a Mitigation Committee which reports to the Board of Examiners.

Please see the attached flowchart for further details regarding the Mitigation process.

Mitigation Flowchart

Deferral

The option to defer an examination is applicable if you are unable to sit in the exam in the usual January or May/June assessment period. This is also appropriate if you could have sat the original exam, but the situation means that you could not make a fair attempt at the exam. If you are deferred in a module, then you will be awarded the higher of either the deferred examination mark, or the deferred examination mark combined with the original coursework mark.

Appeals

A student has the right to submit a stage 1 appeal against a decision of the Mitigation Committee. Appeals will be accepted on the following basis only:

  • Procedural error or evidence of bias or prejudice;
  • Evidence of material circumstances which was not available at the time of the original consideration, but ONLY where it was not possible for the student to submit the evidence at the time of the original consideration.

Appeals should be submitted to emps-appeals@exeter.ac.uk, and will follow the University’s Student Academic Appeals procedure.